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2008 NCRC Constitution

ARTICLE I

Name

The organization shall have the name: Northwest Collegiate Rowing Conference (NCRC).

ARTICLE II

Mission

The mission of the NCRC is to establish a collegiate crew affiliation organization for the purpose of representing, promoting, and enhancing the sport of rowing at the collegiate level in the northwest.

ARTICLE III

Goals and Tasks

1. To establish and maintain a collegiate level championship regatta for the northwest, as well as northwest collegiate team champions.

2. To represent the interests of small college or unaffiliated northwest crew programs within the other pertinent organizations (USRA, NCAA, etc.).

3. To provide and promote adequate regional competitive opportunities for similar level rowing programs at the collegiate level in the northwest.

4. To recognize individual rowers and rowing programs within the northwest.

ARTICLE IV

Membership

Members of NCRC are to be organizational not individual. Membership criteria for organizations are as follows:

1. Any collegiate rowing program, whether varsity or club, within the USRA defined Northwest Region of the United States.

a. USRA defines the Northwest Region as including Washington, Oregon, Idaho, Alaska, Montana, Northern California*, Wyoming.

b. Dues will be established and required for organizational membership. The amount of dues will be voted upon at each autumn meeting of the NCRC by at least a quorum of members.

c. Collegiate is defined as an NCAA Division II or III affiliate institution.

ARTICLE V

Meetings

1. Member meetings will take place quarterly on a corresponding date and location with the USRA regional meetings. Ad hoc meetings of the elected officers can be called at the discretion of the officers, but all official business must be conducted at joint member meetings where a quorum of member representatives are present. A quorum will be defined as a simple majority of members. Ad hoc member meetings can be called by a request of at least 25 percent of active members. Phone conferences and electronic forms of conferencing are acceptable and authorized, the rules of quorum and majority remain in effect for these conferences as well.

2. Representation at Meetings.

a. Each institution is to be represented by its coach or coaches. If an institution sponsors or offers separate rowing programs for each gender, representation will be by the respective coach for each gender program. Women's programs need not be represented by only women coaches and vice versa. Each organization may utilize one vote for each of its gender programs only if it sponsors a rowing program for that gender.

b. Programs not in good standing (financially delinquent or eligibility violators) will not be authorized to vote until their status is appropriately restored.

c. Representation by proxy may be authorized by the established representative but must be submitted in writing. Electronic forms of proxy are acceptable.

3. Meetings will be conducted in accordance with Robert's Rules of Order.

ARTICLE VI

Officers

1. Elected officers will be the initial structure of the NCRC, they will be elected by a simple majority of its members. There will be three permanent positions: President, Vice

President/Treasurer, and Secretary. These positions will be voted on annually at each autumn meeting where at least a quorum of members is present. Officers may resign at any time,

resignations must be given in writing to the next senior officer, or, in the case of the President, to the Vice-President, who will act in that capacity until another election can be held.

2. Duties. The officers' primary duties are to include but are not limited to the following:

a. General - The NCRC officers are to act as the primary supervisory agents of the Conference membership in all activities and events in which the Conference participates in an official capacity. The Officers are to establish general policy and organizational direction not requiring a vote of the membership as directed within this Constitution or its bylaws. The officers are to execute a supervisory role over all committees and of the Conference Championship specifically.

b. President - The President is the primary representative of theConference and its membership in external matters of an official capacity. The President convenes and conducts all official and ad hoc meetings.

c. Vice President/Treasurer - The Vice President/Treasurer acts in the capacity of the President when the President is either unable or unavailable to act in that capacity. The duties as Conference Treasurer include establishing and implementing financial policies and documenting them as an addendum to this constitution.

d. Secretary - The Secretary's primary duty is to document all proceedings and meetings as well as maintain all the official conference documentation.

ARTICLE VII

Committees

Should a simple majority of members deem it necessary, committees may be formed at any meeting or may be appointed by the President. Committees will have only the authority vested in them in writing at their formation, and may not make changes to this constitution or its bylaws without due authority.

ARTICLE VIII

Amendments

This Constitution may be amended or revised only at the autumn meeting by a full majority (2/3) of the members. Proposed amendments must be submitted in writing to the officers at least thirty (30) days prior to the autumn meeting. This constitution may be amended or revised by a quorum of the members by submitting in writing or by e-mail proposed amendment{s} according to the timelines set forth at the fall meeting.

ARTICLE IX

Conference Championship

The NCRC will conduct annually a Conference Championship regatta. The site and date of the championship will be agreed upon at each autumn meeting by 2/3 majority (rounded up) of the membership and contracted with the respective venue host. The venue host will be assigned as Regatta Director. Rules of racing as well as event format and conduct are to be established by the NCRC officers in the form of bylaws. These bylaws and changes to these bylaws will be ratified by a simple majority of members at each autumn meeting. These bylaws will be contracted in the written venue/site agreement with the respective venue host. No changes will be made in the current year's championship following the autumn meeting.

ARTICLE X

Dissolution

The NCRC may only be dissolved by a full majority of members (at least 2/3 majority, rounded up). All members must be polled to enact dissolution.

In the event of dissolution, the officers shall, after paying or making provisions for the payment of all the liabilities of the organization, dispose of all assets of the organization in a manner beneficial and equal to all current members in good standing.